Central Repository

• Repository creates access for anyone or outside org to access and view documentation based on rights. Giving access to see only relevant info of their department.

• Reduces the use of other process mapping tools such as Visio or IBM Blue works.

• Standardized the look and feel of procedure documents.

• Allows users to put existing Word or pdf documents in the system without recreating.

Automation

• Helps document existing processes by flowing through the process and collecting screen shots of application being used.

• Has imaging functionality to Blur Personal Information, add arrows, boxes, text and circles to highlight information on images.

• Collects process timing in the system of each step.

• Uses speech to text to collect and document info for each step collected.

Learning

• Upload existing documents to track users have acknowledged they have reviewed it.

• Upload LMS files to have users complete training and testing for their departmental role.

• Display certifications for each employee based on training they have completed.

• Upload training or certification documetation to an employee.

History and Tracking

• Document history tracking allows you to see how the process was performed at anytime in the past.

• Version date of process document and version number

• Approved by and approval date tracked.

Searching and Collaberating

• Creates a global search for users to look up key words and find processes with key words used.

• Can search for specific documents or policy names.

• All users can create comments that can be communicated and closed out like issues.

Digitally Signed Documents

• Adobe approved certificate to lock signed documents from being changed.

• Create one document and use it over and over to reduce time.

• User can sign any where at anytime.

• Organize contracts or agreements